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Travel Guide

7 Travel Insurance Tips for Extended Business Trips

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Travel Insurance Tips for Extended Business TripsMany business travelers find that extending their business travel – at least at some locations – is an affordable way to pack a little fun and discovery into their business trips.

A three-day business convention in London, for example, can easily be turned into a week-long family vacation with four days for pleasure. By combining business with pleasure, business travelers can often take advantage of ‘free’ airfare paid for by their employer by simply pushing their return date out a few days and then picking up the costs for the pleasure portion of their trip on their own.

The trend is catching on too. Many conferences now offer on-site child care for those attendees who want to extend their business trip into a family vacation.

A business trip, like any other trip, needs to be carefully planned and the travel insurance aspect must be addressed. If your company has a travel department and encourages pleasure extensions, you’re way ahead of the game. If they further cover their employees with business travel insurance plans, you’ve got some support for the business portion of your trip but perhaps not the pleasure portion of your trip. If you have to plan your business travel yourself, you’re going to want to look into your travel insurance options to be sure the business AND pleasure components are covered.

Here’s what you need to think about before extending your next business trip:

1. Does your health coverage extend to this travel?

Some business travelers are covered by their health coverage while traveling for business – some are not and so this is an especially critical concern. Before you take any business trip that’s outside your health insurance network, it’s important to make sure that you have health coverage for where you’re traveling.

When you’ve extended your business trip for pleasure, that health coverage that applied to the business portion of your trip may not be available to you if you’re outside the standard health care network. If you get injured while hiking in New Zealand after a long week of business strategy meetings, will your health care cover those medical costs or not?

This is an especially grey area of health care coverage and it could require some research through your benefits department and even by calling the health insurance company representatives.

It’s important to realize that travel medical insurance is very affordable – one of the most affordable types of travel insurance and often worth the purchase simply for the peace of mind.

2. What if your business trip is cancelled?

If the business portion of your trip is suddenly cancelled, the company takes the hit on the pre-paid trip costs, but if your pleasure trip was combined with the business trip you may have some cancellation concerns of your own.

In some cases, your employer may simply let you repay the company for the airfare and you can take the extra time for pleasure, but that’s something you’ll have to work out with your employer.

Here’s how to avoid a big loss if the business portion of your trip is cancelled and you can’t go:

  • Schedule your lodging with places that allow last-minute cancellations. You may have to pay a higher per-night price, but it could be worth it.

  • Pay for tours and other trip costs when you arrive, and not before. Again, this might mean paying a slightly higher per-ticket price, but you won’t be out the entire amount if your trip is cancelled and you can’t go.

  • If family members were to travel with you on the business trip, consider covering their airfare with ‘cancel for any reason’ trip cancellation coverage. If your business trip is cancelled but your airfare was not included in the trip cancellation coverage, the standard covered reasons for cancelling likely will not apply and your claim will be denied.

Essentially, you want to be sure you limit your out-of-pocket non-refundable trip costs just in case the business trip is cancelled.

3. How is your baggage covered?

When you travel for business, what goes in your bag is very different from when you travel for pleasure. Business suits replace bathing suits, laptops and display equipment replace your e-reader, and you could be hauling quite a bit of promotional material. Many business travelers have corporate credit cards with extended travel benefits – often covering items like luggage. Now is a good time to call the credit card company and have them send you the latest copy of your travel benefits – ask for the fine print version.

Read that carefully to determine if you:

  • Have coverage for all the items you’re taking for your business trip. If the equipment you’re taking along is worth more than you’re covered for, consider insuring it another way or shipping it ahead of time with extended insurance applied.

  • Have coverage for your personal items while on the extended portion of your trip. Sometimes the travel benefits are very specific and they won’t cover personal items that aren’t related to your business travel.

If you don’t have coverage for the stuff you’re taking along, check with your employer benefits department to see if your business travel coverage includes it. If not there either, it might be time to apply some travel insurance to your trip simply to be sure your business and personal items arrive intact and if they don’t, you’ll have some coverage to get them replaced in time to take care of business. See our full review of baggage coverage for details and review the baggage delay coverage information too.

4. Do you have a system for receipts?

Long gone are the days of the free-spending business traveler with a fat business account and little spending oversight. The receipts that apply to the business portion of your trip – hotel stays, meals, transportation are usually paid for your company but you’ll want to keep those carefully separate from those that apply to the pleasure portion of your trip.

5. Are you covered for travel delay costs?

Travel delays occur for all kinds of reasons – volcanic eruptions, terrorist attacks, severe weather, and more. When your travel is delayed and you incur additional unexpected expenses for lodging, meals, transportation, and other fees, do you have to pay for those yourself or does the company pick up the tab. If you’re on the pleasure part of your extended business trip, those costs may be yours to cover and a travel insurance plan with travel delay coverage can make a big difference.

6. Are you covered for evacuations?

A business traveler doesn’t always have the luxury of traveling to safe locations and yet, some of those less-than-safe places are also ideal for sight-seeing and discovery. After all, you might never get back to this region of the world again – why not take advantage of the opportunity?

Here’s the question to ask yourself: when a political or civil uprising occurs, will your company support your evacuation? If your business has concluded and you’re touring Egypt’s historic sites only to find yourself in a desperate situation and need a security evacuation, your company may arrange for that evacuation but they may not.

Some travel insurance plans cover security and political evacuations when the conditions where the traveler is become unsafe. Escaping these situations may depend on the traveler’s level of knowledge, his or her ability to communicate in the local language, and whether commercial transportation options are available, but a travel insurance representative can help a desperate traveler negotiate those situations.

If your business doesn’t cover these situations, and you’re a frequent business traveler it could be in your best interest to purchase your own coverage. See the best travel insurance plans for business travelers for more details.

7. If you’re taking the kids, can they get home alone?

One of the concerns  – especially for single parents traveling with their children – is how the children will be cared for and/or transported home if something happens to the parent. If you attend a conference with child care for your little ones and extend your business trip for a few days of fun with your kids but something happens and you’re hospitalized – who will take care of your kids?

Travel insurance plans with emergency medical reunion can bring a family member of friend to your bedside. Further, travel insurance plans with return of minor children coverage can coordinate the return of your children to their home so they are not left unattended.

A final word …

While extending business travel to include some pleasure travel is an ideal way for busy workers to maximize the benefits of their business travel, it also enters into a grey area when something happens on your trip and you need help. Ideally, business travelers will be covered by a business travel insurance plan purchased through the company, but it not, it’s worth it to many business travelers to have coverage of their own.

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Travel Guide

Finding Expat (Expatriate) Insurance | loaninsuranceinfo.site

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Finding Expat (Expatriate) InsuranceAn expat, or expatriate, is a person who has decided to live and work in a country that is not their original home country. They may be residing temporarily, long-term, or permanently outside the country of their birth and for a wide range of reasons: they like the culture better, the work opportunities are better, the cost of living is better, and more.

What Insurance Concerns do Expats Have?

Expatriates have a long list of things to think about, including tax laws, whether to take their own vehicle or buy abroad, banking abroad, living arrangements, visa and work requirements, and more. Plus every country is different, so if you move around as an ex-pat, you’ll have to keep up with the rules and laws wherever you go.

As an expatriate, you also have to be concerned about health care. While some countries allow a visitor to receive health care paid for by the government, others are less inclined. If the expat doesn’t qualify as a citizen under the government of the country where they are living, their health care is handled differently – and often paid upfront unless they have an insurance plan.

This is fine as long as you never get sick, break a tooth (or a leg), fall into a ditch, run into a nasty mosquito, or get into a car accident, for example. According to media reports, the cost of health care may be the highest in the U.S. and Canada, but it’s rising around the globe as well. Unless you are one of the few who prefer to risk it, buying an expatriate insurance plan is the way to go.

How is Expat Insurance Different from Travel Insurance?

There are essentially two types of travel insurance: vacation plans and travel medical plans. Most vacation (package) plans cover trips of a limited amount of time (often just 30 days) and the cost of covering a cancellation comprises most of the premium. But as an expat, you don’t care too much about trip cancellation coverage. It’s not useful to you.

For an expat, a travel medical plan is the way to go and the premiums are much less than those for package plans. Plus, they come in short- and long-term periods of coverage (even annual) and they can often be extended for more time or renewed on an annual basis. Plus, periodic visits back home are allowed without invalidating your coverage.

Expatriate Insurance Can Cover Non-Emergency Medical Care

Now that you know you have to choose a travel medical plan, it’s also important to consider where you’re going, what type of medical care will be available to you, and whether you’ll need basic maintenance medical care for minor illnesses and checkups.

If you are living and/or working abroad, you may want to have the same level of health insurance as is typical back in the U.S. – especially if you’re traveling as a family and have (or are planning to have) kids. If so, you’ll want to look into a long-term travel medical plan with coverage for non-emergency medical care.

Expat Insurance May Include some Package-like Benefits

Most insurance plans that are appropriate for expats also include at least some benefits that are more commonly found in vacation plans, like the following:

You should carefully review the exclusions of your plan because many plans don’t include coverage for hurricanes, terrorism, political unrest and more. Once you’re in your new country, you can expect your insurance company to get you out unless you have the coverage for it.

Determining How Much Coverage You Need

This is where things can get more complicated because how much coverage you need depends on several things:

  • How much medical care costs where you’re going

  • How much money you have available at any time to pay for medical care

  • Your personal level of comfort with risk

Much like investing in stocks, choosing the right coverage limit is a highly personal decision, but there is some research you can do to make your decision easier. Start by going to the U.S. State Department’s International Travel Information site, and choose the country where you’ll be living as an expat.

Let’s say you’ve decided to spend a year in Australia as an expat, so you choose Australia and the country specific information displays. There are several sources of useful information here, including (links are specific to Australia):

According to the information for Australia, excellent medical care is available but you should check to see if the policy you already have covers you in that country, and if not, you’ll want to have some type of overseas medical coverage.

Finding Expat Insurance Plans

When it comes to finding expatriate insurance plans, we found a couple of plans that you can review for your expat trips:

  1. HTH Worldwide Global Citizen EXP – this plan is worldwide health insurance for emergency and preventative care and includes optional prescription drug benefits, maternity benefits, and more.

  2. Frontier MEDEX TravMed International – this plan has major medical coverage, dental care, and covers evacuations/repatriations for travelers living away from home for extended periods of time.

You can use our compare quotes tool to find an expat insurance plan that fits your needs. Be cautious about any pre-existing medical conditions you may have as medical care for those may not be covered if you choose a plan that excludes pre-existing conditions.

Be sure to check out our Tips to Surviving Culture Shock too!

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Travel Guide

How the Latest Global Travel Alert Affects your Travel Insurance

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How the Latest Global Travel Alert Affects your Travel InsuranceEarlier this week, the U.S. State Department issued a global travel alert announcing the threat for terrorist attacks on Westerners and warning U.S. citizens to take precautions while traveling.

The travel alert expires on August 31, 2013, and nearly the moment it was issued, many U.S. travelers were scrambling to check their travel insurance policies and understand the terms under which they might be able to cancel their travel plans – and get a refund – or travel anyway and be sure their emergency medical care will be covered.

Let’s review how this latest global travel alert affects your travel insurance coverage.

A Terrorist Act (by definition) May Not Be What You Think

Travel insurance doesn’t always apply to emergency situations the way many travelers expect it to – especially in cases of terrorism, or political and civil unrest that causes instability in certain regions of the world. Specifically, a terrorist incident is not the same as political or civil disorder or riots.

Understanding how your travel insurance plan defines a terrorist act is critical to understanding your coverage.

See your travel insurance plan’s definition of terrorist act – here is an example copied from the plan description document for TravelEx’s Select plan:

Some travel insurance plans – like Seven Corner’s Round Trip Choice plan – define a terrorist incident like this:

Terrorist Incident: means an incident deemed a terrorist act by the United States Government that causes property damage or Loss of life.

Essentially, the coverage in the plan isn’t in effect unless the U.S. government deems it a terrorist act. So, just because you’d define it as an act of terrorism doesn’t mean your travel insurance provider does.

Changing Your Mind is Not a Covered Reason to Cancel

Most travel insurance policies do not cover trip cancellations in response to a travel alert or travel warning – the terrorist action actually has to occur for the coverage to kick in. For those plans that do include cancellation coverage for terrorist actions, the following rules generally apply:

  • The travel alert must be issued after your plan’s effective date (meaning you can’t buy travel insurance now because the threat is already a known event).

  • The terrorist incident must occur after your plan’s effective date and within a certain number of miles of your travel destination.

  • The terrorist incident must occur within a certain number of days (usually 15-30) of your scheduled departure date.

  • The same city must not have already experienced a terrorist incident within ninety days prior to the incident that is causing you to cancel your trip.

Those travelers with trips scheduled after the August 31, 2013 expiration of the global travel alert can get coverage for their trip, but remember that buying your plan soon after your first trip deposit is always recommended.

Travelers who purchased a travel plan with ‘cancel for any reason’ coverage can cancel their travel plans no later than 48 hours prior to their departure. ‘Cancel for any reason’ coverage is the only coverage that allows a traveler to cancel for any reason at all and get 50-100% of their money back.

See more about terrorism as a covered reason to cancel your trip and a list of policies with that type of coverage.

Benefits May Not Be Payable for Certain Types of Terrorist Incidents

Travel insurance providers limit their losses for some events using exclusions, which are clearly defined in your travel insurance plan. For example, most travel insurance plans specifically exclude any coverage for sickness, injuries, or other losses due to war, attacks using weapons of mass destruction, nuclear, chemical, biological or other warfare – regardless of who commits the act or whether war has been declared or not.

This means that if a terrorist decides to unleash a nuclear attack where you are intending to travel or are already traveling, your cancellation, your emergency medical treatment, your evacuations, etc. will not be covered by your travel insurance plan – even if it’s defined as a terrorist action simply because of the type of incident.

If You’re Traveling Soon and Have Travel Insurance

This particular global alert was issued on August 2, 2013 and expires on August 31, 2013. If you are traveling within this travel alert’s time frame, especially if you are traveling to one of the areas listed in the global travel alert, which are: North Africa, the Middle East, and the Arabian Peninsula, you’ll want to do the following:

  1. See if you purchased ‘cancel for any reason’. If you decide not to go, you’ll need to cancel your trip no later than 48 hours prior to departure.

  2. Check your plan’s exclusions section to see how your cancellation, trip interruption, emergency medical, and evacuation will be covered in the event of a terrorist attack.

  3. Check your plan’s coverage for political evacuation. In some cases this coverage will provide for your evacuation in the event of government or social upheaval in a foreign country. Remember that the event must occur for the coverage to be available.

If an event does occur within the travel alert’s time frame and you’re traveling, know that extra costs due to travel delays may be covered if the carriers stop all travel for a certain number of hours.

Summing It Up

The issuance of a travel alert or travel warning associated with an increased threat of terrorist attacks does not automatically trigger benefits under your travel insurance policies. Travelers who are concerned about taking their trips in light of the increased threat must have purchased their insurance prior to the alert being issued.

Travelers with plans to travel after the expiration of this latest alert should purchase their travel insurance early – soon after their initial trip deposit date – and consider getting ‘cancel for any reason’ protection in case other alerts are issued and they decide to cancel.

 

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Travel Guide

9 Expensive Travel Mistakes You’re Likely to Make

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Expensive Travel Mistakes that are Easy to MakeWe all make mistakes, but we’ve also learned that some mistakes cost more than others do. This is especially true when you’re traveling. While no traveler can predict unexpected events like volcanic eruptions or earthquakes, there are a number of expensive mistakes travelers make often enough to warrant this post.

The following are some of the most expensive mistakes travelers common make – and how to avoid them.

1. Not checking your passport early

This mistake can happen to the best of us – after all, ten years is a long time and if you use your passport infrequently it’s easy to forget when it is due to expire.

Trip cancellation coverage with your travel insurance plan may cover your lost trip expenses if your passport is lost or stolen, but it won’t cover them if your passport has expired because that’s part of your good faith responsibility to verify.

In addition, entry into some countries like Costa Rica requires that your passport be valid for six months AFTER you arrive in the country. If you get turned away at the border for having an invalid passport, your travel insurance plan won’t reimburse you for your costs.

If you’re planning a trip where you’ll need your passport, check the expiration date early and for everyone who’s going on the trip. See the State Department’s information on how to get your passport in a hurry if you need to expedite your passport renewal..

2. Using your phone overseas

These days, our phones do far more than ever before – and many of us are ridiculously dependent on those services to find our way around, find a restaurant, keep everyone updated on our day, etc. But using your phone in a foreign country without an international plan can be shockingly expensive.

Of course, you could leave your phone behind and see what travel was like in the ‘old days’. If that’s too scary, you have lots of options to choose from to stay in touch without losing your shirt, including:

  • Get a temporary overseas plan with your provider for the duration of your trip.

  • Switch to a Voice over IP app like Skype to make calls when you find a Wi-Fi hotspot or use your 3G network.

  • Switch your phone’s SIM card, which you can buy locally and pay local rates.

  • Buy or rent a temporary pre-paid phone that works where you’re traveling.

  • Use a free hotspot and spend your time on social media (just remember to disable any automatic downloads).

See Does travel insurance cover phones to understand how to protect your phone.

3. Packing too much stuff

Nearly all of us struggle with this one and more than half of us return home with an outfit that was never worn on the trip. With baggage fees climbing steadily, it’s wise to rethink how much stuff you’re bringing with you and remember that you can buy something you’re missing on your trip.

Regularly check the weather reports for your destination – both current and historical data – to be sure the items you have are really what you need.

See these tips to lighten your load:

Avoid an expensive situation at check-in by reviewing your airlines’ baggage rules and weighing your bag ahead of time. An overweight bag can really bite into your available travel money.

4. Traveling without medical insurance

Not one of us likes to spend money where it’s not necessary, but having travel medical insurance is not one of those scenarios. Sure, you might get through your entire trip without breaking your ankle on a cobblestone street, or contracting a severe case of norovirus, or slipping on the wet tiles at a spa, but if you do wind up in a hospital that’s outside your health insurance network, it can be an expensive financial blow.

Many countries require up-front payment for medical care even with travel insurance, and some travel insurance providers will pay the medical facility directly. If your travel insurance company reimburses you instead, you may need plenty of credit on your credit card.

Before you leave, contact your health insurance provider and find out what coverage you will have where you’re traveling. If there’s little or none, a travel medical plan is a cheap way to protect yourself.

5. Forgetting to tell your bank

If it’s unusual for your credit or debit card to have a charge for restaurant meal in Paris, then your bank may suspend your card for potential fraud. This is an excellent service when the charge isn’t your own and your card has been stolen, but it can be a real problem when you need to pay for your next purchase and the card has been cancelled.

Avoid this situation altogether by contacting your bank and let them know the dates and where you’ll be traveling. Be sure to give them both pieces of information and tell them how to get a hold of you on your trip – if you’re in Paris and a charge shows up on your account from Singapore, the bank will do what it’s trained to do and close your account anyway.

6. Making booking mistakes

Many of us are guilty of this one and it includes a wide range of mistakes:

  • Not leaving enough time between connecting flights

  • Not verifying our calendars and taking into account the time differences

  • Booking the wrong outbound or return flight

  • Booking a flight out of the wrong airport

Rebooking departure dates is one of the most common traveler mistakes and it happens all the time. You can make a lot of changes to airline tickets, but these days those changes can lead to a hefty fee. Double and triple check your calendar before making reservations.

7. Not reserving a place to stay – at least for the first night

Even the most spontaneous travelers need somewhere to put their suitcase – and perhaps their bum – down for the first night. Traveling can be hard on the human body and landing in an unfamiliar city without a reservation could prove more expensive than you think. Wandering around with heavy bags looking for a place to rest isn’t ideal either.

No matter how flexible you want your trip to be – have a place to stay the first night. Keep that reservation and hotel information handy so you can get directions from a local or give it to a cab driver.

8. Failing to research local transportation

What do you know about the transportation at your destination? If you’re staying in a friendly seaside village, do you know how you will get from the airport to that final destination? You can’t assume that the transportation system where you are traveling is similar to the one you have back home. You might be used to lots of cabs and buses being available at all times of the day and night, but try that in some regions of the world – especially if your plane was significantly delayed and you’re arriving late in the night – and you could end up sleeping in a park until morning.

Do a little research on the transportation so you know how far you’ll be going and how you’ll get there. If you’re planning to take public transportation, be sure you know what options you’ll have when you arrive. Also, it may be more cost-effective to buy your rail passes before you leave.

9. Taking the ‘typical tourist’ route

Staying on the standard tourist route is often the most expensive way to travel. While there are certainly some sites that are not to be missed on certain trips – the Eiffel Tower in Paris, for example – the simple demand for those views means they cost more. Visiting the less known destinations can significantly reduce the cost of your trip and often those are some of the most interesting places to visit.

The same is true for traveling during the high season. A destination’s peak travel period results in the highest demand and thus the highest prices. If you’re planning to travel during a busy time, book well in advance for the best prices. If you can travel during the off-season, however, you’ll save a lot of money but you may not have ideal weather conditions. The shoulder seasons are often ideal to get the best of both worlds.

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